.

.gitignore

@@ -10,6 +10,7 @@ lerna-debug.log*
 report.[0-9]*.[0-9]*.[0-9]*.[0-9]*.json
 
 # Runtime data
+data/
 pids
 *.pid
 *.seed

README.md

@@ -23,6 +23,8 @@ Copy `src/env.example` to a file named `.env` and fill it in. dotenv reads `.env
 | `GROUP_NAMES` | No | Only include requests in these support groups, e.g. `Customer Support`. Leave it empty for all groups. |
 | `UNASSIGNED_EXCLUDED_STATUSES` | No | Statuses the Unassigned requests counter leaves out. Defaults to `STATUS_NAMES`. |
 | `WORKLOAD_MINUTES` | No | How often the status table and unassigned count refresh, in minutes. Defaults to 5. |
+| `ADMIN_KEY` | No | Key needed for **Connect** and **Refresh now**. Enter it with the page's **Admin** button; it's remembered in that browser. Without a key, only browsers on the server's own machine can use those buttons. Set one before hosting. |
+| `TOKEN_FILE` | No | Where the Zoho sign-in is saved. Defaults to `data/token.json`, which git ignores. |
 | `OWM_API_KEY`, `OWM_ZIP_CODE` | No | OpenWeatherMap key and zip code for the weather card. Leave either one empty to hide the card. A free key from <https://openweathermap.org/api> is enough. New keys can take a couple of hours to start working. |
 
 Spaces around commas are fine in every list.
@@ -48,9 +50,9 @@ npm run app
 
 ## Connecting to Zoho
 
-The token is kept in memory only, so you connect each time the server starts.
+An admin connects once. The sign-in is saved to `data/token.json` and renewed automatically every hour, so the board keeps running and picks up again after a restart. You only connect again if Zoho revokes the sign-in; the page then shows the Connect button again. Treat `data/token.json` like a password.
 
-1. Click **Connect**.
+1. Click **Connect**. If `ADMIN_KEY` is set, click **Admin** and enter it first.
 
    ![Connect screen](images/1.png)
 
@@ -84,7 +86,8 @@ If a query fails, a red error box shows what SDP returned, and the other section
 | --- | --- |
 | `src/server.js` | Reads `.env`, then starts Express and the services. |
 | `src/auth.js` | Zoho device-code sign-in. |
-| `src/boardService.js` | Holds the token and state, and runs the refresh timers. |
+| `src/boardService.js` | Holds the token and state, renews the token, and runs the refresh timers. |
+| `src/tokenStore.js` | Saves the Zoho sign-in to disk so it survives restarts. |
 | `src/tickets.js` | SDP API queries for the closed feed, the status table, closed today and unassigned requests. |
 | `src/weather.js` | OpenWeatherMap current weather and forecast, cached for 10 minutes. |
 | `src/routes.js` | `/api/state`, `/api/connect`, `/api/check` and `/api/weather`. |

SESSION.md

@@ -31,23 +31,26 @@ The dashboard is running and working against live SDP data for the central regio
 
 ## Known issues
 
-- **The Zoho token expires after about an hour and is lost on restart.** `auth.js` throws away the `refresh_token`. This is the first thing to fix before hosting.
 - On a typical screen the status table scrolls sideways ("Need Info" gets cut off), because the page is capped at 1,320px.
-- Anyone who can reach the URL can see the data and click Connect or Refresh. That's fine locally, not when hosted.
+- Anyone who can reach the URL can still *see* the data (Connect and Refresh are admin-only now). That's for the auth rebuild to solve.
+
+## Phase 1 done (later the same day)
+
+- `auth.js` keeps the `refresh_token` and adds `refreshAccessToken()`. `boardService.js` renews the access token 5 minutes before it expires (once, even when checks overlap), and `resume()` restarts from `data/token.json` at boot (`src/tokenStore.js`; `TOKEN_FILE` to move it). A revoked sign-in drops back to the Connect screen.
+- `/api/connect` and `/api/check` are admin-only: `ADMIN_KEY` via the page's Admin button, or localhost only when no key is set. `/api/state` hides the device code from non-admins and reports `isAdmin`.
+- Verified with stubbed axios and a stubbed page DOM, not yet against live Zoho. **To check live:** connect, restart the server, and confirm it comes back live without Connect. Then wait more than an hour and confirm "Access token renewed" appears in the log.
+
+## Plan change
+
+Phases 2 to 5 are dropped. The whole auth process is being rebuilt to run on a server instead of locally, and the roadmap will be redrawn around it. Don't start any of the old phases. Phase 1 (token renewal, saved sign-in, `ADMIN_KEY`) still works today, but the rebuild may replace it. See `docs/ROADMAP.md`.
 
 ## Next steps
 
-Planned direction: hosted, multi-region, per-user. See `docs/ROADMAP.md`.
+1. **Check phase 1 against live Zoho** (steps above), then commit it so the board keeps running in the meantime.
-
+2. **Plan the server-based auth rebuild** and rewrite the phases in `docs/ROADMAP.md` around it.
-1. **Phase 1:** store and auto-renew the refresh token, save it so it survives restarts, and make Connect and Refresh admin-only.
-2. **Phase 2:** regions as configuration in SQLite, with the current `.env` settings as the first region, "Central", plus a region switcher.
-3. Then user sign-in, admin pages and Docker.
-
-**Answer these before phase 3:**
-- Are regions a security boundary or a convenience?
-- Microsoft or Zoho sign-in for staff?
-- Does SDP restrict technicians to certain sites?
 
 ## To pick up
 
-Start a Claude Code session in this repo and say something like: *"Read SESSION.md and docs/ROADMAP.md, then start phase 1."*
+Start a Claude Code session in this repo and say something like:
+
+*"Read SESSION.md and docs/ROADMAP.md. The old phases 2 to 5 are dropped, and I'm rebuilding auth to run on a server instead of locally. Help me plan that rebuild and redraw the roadmap around it."*

docs/NOTES.md

@@ -11,7 +11,8 @@ Docs: <https://www.manageengine.com/products/service-desk/sdpod-v3-api/getting-s
 - **Field names that work in filters:** `site.name`, `group.name`, `technician.name`, `status.name`, `last_updated_time`.
 - **Group names:** the ManageEngine UI shows groups as "Customer Support « KVCC", but the API name is plain "Customer Support".
 - **Sign-in scope:** `SDPOnDemand.requests.READ` is enough for everything so far.
-- **Token lifetime:** Zoho access tokens last about an hour. Refresh tokens aren't stored yet (roadmap phase 1).
+- **Token lifetime:** Zoho access tokens last about an hour. The device flow only returns a `refresh_token` because the device-code request asks for `access_type: offline`. Renew it with `POST accounts.zoho.com/oauth/v2/token`, `grant_type=refresh_token`.
+- **Zoho errors come back as HTTP 200:** a rejected refresh token returns `{ "error": "invalid_code" }` with status 200, so check for `access_token` rather than relying on axios throwing. The device-token poll works the same way (`authorization_pending`).
 
 ## Decisions
 
@@ -20,8 +21,10 @@ Docs: <https://www.manageengine.com/products/service-desk/sdpod-v3-api/getting-s
 - **2026-10-15:** **Unassigned counter** uses its own status exclusions (`UNASSIGNED_EXCLUDED_STATUSES`) to match the ManageEngine view. The debug list is kept but hidden (`SHOW_UNASSIGNED_LIST` in `index.html`).
 - **2026-10-15:** **Multi-region approach:** one service token plus region config, not per-user Zoho tokens. A user's own token could see all 124k tickets, so it wouldn't separate regions, and per-user polling multiplies API traffic. See `ROADMAP.md`.
 
+- **2026-10-15:** **Admin key until real sign-in.** `ADMIN_KEY` in `.env`, sent as `X-Admin-Key`, guards `/api/connect` and `/api/check`. With no key set, only loopback requests are admin. Loopback isn't trusted once a key is set, because behind a reverse proxy every request is loopback. Non-admins never see the device code; otherwise anyone could approve the board with their own Zoho account.
+- **2026-10-15:** **Token saved to a JSON file** (`data/token.json`, mode 600, written atomically), not SQLite yet. Move it into the database in phase 2 if one exists by then. Renewal failures with a 400 or a Zoho `error` drop the token and delete the file; network errors keep it and retry on the next check.
+
 ## Known issues
 
 - The status table scrolls sideways once there are more statuses than fit, because the page is capped at 1,320px. Consider widening the page or narrowing the sidebar.
 - All statuses not in `STATUS_NAMES` count as open, including "Need Information" and "On Hold". This is intentional for now; revisit when regions get their own config.
-- The token is lost on restart and expires after about an hour.

docs/ROADMAP.md

@@ -14,12 +14,7 @@ A hosted dashboard where staff in each MCCS region sign in and see their own reg
 
 ## Phases
 
-- [ ] **1. Keep the token alive:** store the Zoho `refresh_token` (currently thrown away in `auth.js`), auto-renew the hourly access token, and save it to a file or the database so it survives restarts.
+Phases 2 to 5 (regions as configuration, user sign-in, admin pages, deployment) were dropped on 2026-10-15. Don't start them. The whole auth process is being rebuilt to run on a server instead of locally, and the plan after phase 1 will be redrawn around that. Until then, the Identity, Data and Access bullets in the target architecture above may be out of date. The open questions below still need answering.
-- [ ] **1b. Admin-only actions:** make `/api/connect` and `/api/check` admin-only.
-- [ ] **2. Regions as configuration:** one board service per region, `/api/regions/:id/...` routes, and a region switcher on the page. The current `.env` settings become the first region, "Central".
-- [ ] **3. User sign-in:** web OAuth, sessions, user-to-region mapping, admin role. Needs a "Server-based Application" client in the Zoho console and HTTPS on a real hostname.
-- [ ] **4. Admin pages:** edit regions and assign users.
-- [ ] **5. Deployment:** Dockerfile and docker-compose with `env_file: .env` and a volume for the database and token.
 - [ ] **Later:** per-user preferences (default region, hidden columns, sound) and panel modules.
 
 ## Open questions
@@ -35,3 +30,5 @@ A hosted dashboard where staff in each MCCS region sign in and see their own reg
 - Unassigned counter. Verified to match the ManageEngine "Central Region Unassigned" view on 2026-10-15.
 - Weather card (OpenWeatherMap).
 - Fixed SDP paging and the date filter (see `NOTES.md`).
+- Phase 1: the Zoho refresh token is kept, the access token is renewed 5 minutes before it expires, and the sign-in is saved to `data/token.json` (`TOKEN_FILE`) so it survives restarts.
+- Phase 1b: Connect and Refresh are admin-only (`ADMIN_KEY`, or localhost when no key is set), and only admins see the device code. Phase 3 replaces the key with real sign-in.

src/auth.js

@@ -34,7 +34,7 @@ function pollForToken(clientId, clientSecret, deviceCode, interval, expiresIn) {
                 const res = await axios.post('https://accounts.zoho.com/oauth/v3/device/token', pollParams);
                 if (res.data.access_token) {
                     clearInterval(timer);
-                    resolve(res.data.access_token);
+                    resolve(res.data);
                 }
             } catch (err) {
             }
@@ -54,7 +54,7 @@ async function startAuthentication({ clientId, clientSecret, state }) {
     console.log('Code: ', deviceData.user_code);
 
     try {
-        const accessToken = await pollForToken(
+        const tokenData = await pollForToken(
             clientId,
             clientSecret,
             deviceData.device_code,
@@ -65,7 +65,17 @@ async function startAuthentication({ clientId, clientSecret, state }) {
         state.auth = 'connected';
         state.verificationUrl = null;
         state.userCode = null;
-        return { accessToken };
+
+        // only issued because the device code asked for access_type=offline
+        if (!tokenData.refresh_token) {
+            console.warn('Zoho sent no refresh token; the board will stop when the access token expires');
+        }
+
+        return {
+            accessToken: tokenData.access_token,
+            refreshToken: tokenData.refresh_token || null,
+            expiresAt: Date.now() + (tokenData.expires_in || 3600) * 1000
+        };
     } catch (err) {
         state.auth = 'error';
         state.lastError = err.message;
@@ -75,6 +85,31 @@ async function startAuthentication({ clientId, clientSecret, state }) {
     }
 }
 
+// Swaps the long-lived refresh token for a new access token (they last about an hour).
+async function refreshAccessToken({ clientId, clientSecret, refreshToken }) {
+    const params = new URLSearchParams({
+        client_id: clientId,
+        client_secret: clientSecret,
+        refresh_token: refreshToken,
+        grant_type: 'refresh_token'
+    });
+
+    const res = await axios.post('https://accounts.zoho.com/oauth/v2/token', params);
+
+    // zoho reports a bad refresh token as a 200 with an error field, not an http error
+    if (!res.data || !res.data.access_token) {
+        const err = new Error('Zoho refused the saved sign-in (' + (res.data?.error || 'no access token') + ')');
+        err.revoked = true;
+        throw err;
+    }
+
+    return {
+        accessToken: res.data.access_token,
+        expiresAt: Date.now() + (res.data.expires_in || 3600) * 1000
+    };
+}
+
 module.exports = {
-    startAuthentication
+    startAuthentication,
+    refreshAccessToken
 };

src/boardService.js

@@ -1,7 +1,10 @@
-const { startAuthentication } = require('./auth');
+const { startAuthentication, refreshAccessToken } = require('./auth');
 const { fetchClosedTickets, fetchWorkload, fetchUnassigned } = require('./tickets');
 
-function createBoardService({ clientId, clientSecret, technicians, statusSet, closedStatuses, unassignedExcludedStatuses, scope, windowMinutes, checkMinutes, workloadMinutes }) {
+// renew this long before expiry so a slow check never runs on a dead token
+const RENEW_EARLY_MS = 5 * 60 * 1000;
+
+function createBoardService({ clientId, clientSecret, tokenStore, technicians, statusSet, closedStatuses, unassignedExcludedStatuses, scope, windowMinutes, checkMinutes, workloadMinutes }) {
     const state = {
         auth: 'disconnected',
         verificationUrl: null,
@@ -28,11 +31,66 @@ function createBoardService({ clientId, clientSecret, technicians, statusSet, cl
     };
 
     const tickets = new Map();
-    let accessToken = null;
+    // { accessToken, refreshToken, expiresAt }
+    let token = null;
+    let renewing = null;
     let pollingTimer = null;
     let workloadTimer = null;
 
+    function saveToken() {
+        try {
+            tokenStore.save(token);
+        } catch (err) {
+            console.error('Could not save token, it will be lost on restart:', err.message);
+        }
+    }
+
+    // the saved sign-in is no good any more; go back to needing an admin to connect
+    function dropToken(message) {
+        token = null;
+        tokenStore.clear();
+        stopPolling();
+        state.auth = 'error';
+        state.lastError = message;
+    }
+
+    async function renewToken() {
+        try {
+            const renewed = await refreshAccessToken({ clientId, clientSecret, refreshToken: token.refreshToken });
+            token = { ...token, ...renewed };
+            saveToken();
+            console.log('Access token renewed');
+        } catch (err) {
+            // a 400 from zoho means the refresh token itself was rejected; anything else is
+            // probably the network, so keep the token and try again on the next check
+            if (err.revoked || err.response?.status === 400) {
+                dropToken(err.message + '. An admin needs to connect again.');
+            } else {
+                throw err;
+            }
+        }
+    }
+
+    async function getAccessToken() {
+        if (!token) return null;
+        if (Date.now() < token.expiresAt - RENEW_EARLY_MS) return token.accessToken;
+        if (!token.refreshToken) {
+            dropToken('The Zoho sign-in expired and there is no refresh token. An admin needs to connect again.');
+            return null;
+        }
+
+        // the closed and workload checks can both land here at once; renew only once
+        if (!renewing) {
+            renewing = renewToken().finally(() => {
+                renewing = null;
+            });
+        }
+        await renewing;
+        return token ? token.accessToken : null;
+    }
+
     async function refreshTickets() {
+        const accessToken = await getAccessToken();
         if (!accessToken) return;
 
         await fetchClosedTickets({
@@ -47,6 +105,7 @@ function createBoardService({ clientId, clientSecret, technicians, statusSet, cl
     }
 
     async function refreshWorkload() {
+        const accessToken = await getAccessToken();
         if (!accessToken) return;
 
         await fetchWorkload({
@@ -83,6 +142,26 @@ function createBoardService({ clientId, clientSecret, technicians, statusSet, cl
         }, workloadMinutes * 60 * 1000);
     }
 
+    function stopPolling() {
+        clearInterval(pollingTimer);
+        clearInterval(workloadTimer);
+        pollingTimer = null;
+        workloadTimer = null;
+    }
+
+    async function startChecks() {
+        // timers first, so a failed first check (say the network is down at boot) still retries
+        startPolling();
+        await refreshTickets().catch(err => {
+            state.lastError = err.message;
+            state.lastCheck = Date.now();
+        });
+        await refreshWorkload().catch(err => {
+            workload.error = err.message;
+            workload.updatedAt = Date.now();
+        });
+    }
+
     async function connect() {
         const authResult = await startAuthentication({
             clientId,
@@ -92,12 +171,23 @@ function createBoardService({ clientId, clientSecret, technicians, statusSet, cl
 
         if (!authResult?.accessToken) return;
 
-        accessToken = authResult.accessToken;
+        token = authResult;
+        saveToken();
         console.log('Authorization successful');
 
-        await refreshTickets();
+        await startChecks();
-        startPolling();
+    }
-        await refreshWorkload();
+
+    // picks up the sign-in saved by a previous run, if there is one
+    async function resume() {
+        const saved = tokenStore.load();
+        if (!saved) return;
+
+        token = saved;
+        state.auth = 'connected';
+        console.log('Resumed saved Zoho sign-in');
+
+        await startChecks();
     }
 
     function failConnection(err) {
@@ -128,6 +218,7 @@ function createBoardService({ clientId, clientSecret, technicians, statusSet, cl
 
     return {
         connect,
+        resume,
         checkNow,
         failConnection,
         getState

src/env.example

@@ -12,4 +12,8 @@ UNASSIGNED_EXCLUDED_STATUSES=Canceled,Closed,Need Information,On Hold,Resolved
 OWM_API_KEY=
 OWM_ZIP_CODE=04937
 # optional: how often the technician/status table is recounted, in minutes (default 5)
-WORKLOAD_MINUTES=5
+WORKLOAD_MINUTES=5
+# optional: key for Connect and Refresh now (enter it with the page's Admin button). Without it, only this machine can use them
+ADMIN_KEY=
+# optional: where the Zoho sign-in is saved so it survives restarts (default data/token.json)
+TOKEN_FILE=

src/public/index.html

@@ -557,6 +557,7 @@ body > footer p + p { margin-top: 4px; }
         <span class="track"></span>Sound on close
       </button>
       <button class="quiet" id="checkBtn" onclick="checkNow(this)" hidden>Refresh now</button>
+      <button class="quiet" id="adminBtn" onclick="toggleAdmin()" hidden>Admin</button>
     </div>
   </header>
 
@@ -590,6 +591,38 @@ function toggleSound() {
 }
 $('soundToggle').setAttribute('aria-pressed', String(soundOn));
 
+// connect and refresh are admin-only; the key is remembered per browser and sent with every call
+let adminKey = '';
+try { adminKey = localStorage.getItem('sdp-admin-key') || ''; } catch (err) {}
+
+function api(url, options = {}) {
+  return fetch(url, { ...options, headers: adminKey ? { 'X-Admin-Key': adminKey } : {} });
+}
+
+function setAdminKey(key) {
+  adminKey = key;
+  try {
+    if (key) localStorage.setItem('sdp-admin-key', key);
+    else localStorage.removeItem('sdp-admin-key');
+  } catch (err) {}
+}
+
+async function toggleAdmin() {
+  if (adminKey) {
+    setAdminKey('');
+    return load();
+  }
+  const key = prompt('Admin key');
+  if (!key) return;
+  setAdminKey(key.trim());
+  await load();
+  if (data && !data.isAdmin) {
+    setAdminKey('');
+    alert('That admin key was not accepted.');
+    load();
+  }
+}
+
 let data = null;
 let seen = new Set();
 let firstLoad = true;
@@ -620,7 +653,7 @@ function esc(text) {
 
 async function load() {
   try {
-    const res = await fetch('/api/state');
+    const res = await api('/api/state');
     data = await res.json();
     render();
   } catch (err) {
@@ -638,7 +671,10 @@ function render() {
 
   $('status').dataset.auth = data.auth;
   $('statusText').textContent = STATUS_TEXT[data.auth] || data.auth;
-  $('checkBtn').hidden = data.auth !== 'connected';
+  $('checkBtn').hidden = data.auth !== 'connected' || !data.isAdmin;
+  // without a key configured, admin just means "on the server's machine"; nothing to enter
+  $('adminBtn').hidden = !data.adminKeyRequired;
+  $('adminBtn').textContent = adminKey ? 'Lock' : 'Admin';
 
   const wl = data.workload || {};
   $('meta').innerHTML = [
@@ -652,7 +688,12 @@ function render() {
 
   let html = '';
 
-  if (data.auth === 'disconnected' || data.auth === 'error') {
+  if ((data.auth === 'disconnected' || data.auth === 'error') && !data.isAdmin) {
+    html += `<div class="panel">
+      <h2>Not connected to the help desk</h2>
+      <p>An admin needs to connect this board to Zoho. It starts updating on its own once they do.</p>
+    </div>`;
+  } else if (data.auth === 'disconnected' || data.auth === 'error') {
     html += `<div class="panel">
       <h2>Connect to the help desk</h2>
       <p>Zoho needs you to approve this board once. Connecting opens an authorization
@@ -661,7 +702,12 @@ function render() {
     </div>`;
   }
 
-  if (data.auth === 'pending' && !(data.userCode && data.verificationUrl)) {
+  if (data.auth === 'pending' && !data.isAdmin) {
+    html += `<div class="panel">
+      <h2>Connecting</h2>
+      <p>An admin is approving this board in Zoho.</p>
+    </div>`;
+  } else if (data.auth === 'pending' && !(data.userCode && data.verificationUrl)) {
     // Zoho hasn't handed back the device code yet; nothing to open until it does
     html += `<div class="panel">
       <h2>Approve the board</h2>
@@ -893,7 +939,7 @@ function renderTicket(ticket) {
 async function connect(btn) {
   btn.disabled = true;
   btn.textContent = 'Connecting...';
-  await fetch('/api/connect', { method: 'POST' });
+  await api('/api/connect', { method: 'POST' });
   // check quickly until the device code arrives instead of waiting on the 5s poll
   for (let i = 0; i < 20; i++) {
     await load();
@@ -906,7 +952,7 @@ async function checkNow(btn) {
   btn.disabled = true;
   btn.textContent = 'Refreshing...';
   try {
-    await fetch('/api/check', { method: 'POST' });
+    await api('/api/check', { method: 'POST' });
   } finally {
     btn.disabled = false;
     btn.textContent = 'Refresh now';

src/routes.js

@@ -1,17 +1,47 @@
+const crypto = require('crypto');
 const express = require('express');
 
-function createRoutes(boardService, weatherService) {
+const LOOPBACK = new Set(['127.0.0.1', '::1', '::ffff:127.0.0.1']);
+
+// Stand-in for real user sign-in (roadmap phase 3). With ADMIN_KEY set, the request must
+// carry it in X-Admin-Key. Without it, only requests from this machine count as admin.
+// Loopback isn't trusted once a key is set, since behind a reverse proxy everything is loopback.
+function createAdminCheck(adminKey) {
+    const hash = value => crypto.createHash('sha256').update(String(value)).digest();
+    const keyHash = adminKey ? hash(adminKey) : null;
+
+    return function isAdmin(req) {
+        if (!keyHash) return LOOPBACK.has(req.socket.remoteAddress);
+        const given = req.get('X-Admin-Key');
+        return !!given && crypto.timingSafeEqual(hash(given), keyHash);
+    };
+}
+
+function createRoutes(boardService, weatherService, { adminKey } = {}) {
     const router = express.Router();
+    const isAdmin = createAdminCheck(adminKey);
+
+    function requireAdmin(req, res, next) {
+        if (isAdmin(req)) return next();
+        res.status(403).json({ ok: false, error: 'Admin only' });
+    }
 
     router.get('/weather', async (req, res) => {
         res.json(await weatherService.getWeather());
     });
 
     router.get('/state', (req, res) => {
-        res.json(boardService.getState());
+        const admin = isAdmin(req);
+        const state = { ...boardService.getState(), isAdmin: admin, adminKeyRequired: !!adminKey };
+        // whoever holds the device code decides whose Zoho account the board runs as
+        if (!admin) {
+            state.verificationUrl = null;
+            state.userCode = null;
+        }
+        res.json(state);
     });
 
-    router.post('/connect', async (req, res) => {
+    router.post('/connect', requireAdmin, async (req, res) => {
         const currentState = boardService.getState();
         if (currentState.auth === 'pending' || currentState.auth === 'connected') {
             return res.json({ ok: true });
@@ -28,7 +58,7 @@ function createRoutes(boardService, weatherService) {
         }
     });
 
-    router.post('/check', async (req, res) => {
+    router.post('/check', requireAdmin, async (req, res) => {
         await boardService.checkNow();
         res.json({ ok: true });
     });

src/server.js

@@ -8,8 +8,9 @@ const express = require('express');
 const { createBoardService } = require('./boardService');
 const { createRoutes } = require('./routes');
 const { createWeatherService } = require('./weather');
+const { createTokenStore } = require('./tokenStore');
 
-const { CLIENT_ID, CLIENT_SECRET, TECHNICIAN_NAMES, STATUS_NAMES, SITE_NAMES, GROUP_NAMES, OWM_API_KEY, OWM_ZIP_CODE } = process.env;
+const { CLIENT_ID, CLIENT_SECRET, TECHNICIAN_NAMES, STATUS_NAMES, SITE_NAMES, GROUP_NAMES, OWM_API_KEY, OWM_ZIP_CODE, ADMIN_KEY } = process.env;
 const PORT = process.env.PORT || 3000; // default 3000
 
 if (!CLIENT_ID || !CLIENT_SECRET) {
@@ -35,12 +36,16 @@ const WINDOW_MINUTES = 10; // how far back the server looks in minutes
 const CHECK_MINUTES = 1; // how often the server checks for new tickets in minutes
 const WORKLOAD_MINUTES = Number(process.env.WORKLOAD_MINUTES) || 5; // how often the status table is recounted in minutes
 
+// the saved Zoho sign-in; holds a refresh token, so keep it out of git and off shared disks
+const TOKEN_FILE = process.env.TOKEN_FILE || path.join(__dirname, '..', 'data', 'token.json');
+
 const app = express();
 
 //creates the board service with the config specified
 const boardService = createBoardService({
     clientId: CLIENT_ID,
     clientSecret: CLIENT_SECRET,
+    tokenStore: createTokenStore(TOKEN_FILE),
     technicians,
     statusSet,
     closedStatuses,
@@ -56,7 +61,13 @@ app.use(express.static(path.join(__dirname, 'public')));
 // weather widget is optional; it stays hidden unless both values are set
 const weatherService = createWeatherService({ apiKey: OWM_API_KEY, zipCode: OWM_ZIP_CODE });
 
-app.use('/api', createRoutes(boardService, weatherService));
+app.use('/api', createRoutes(boardService, weatherService, { adminKey: ADMIN_KEY }));
+
+if (!ADMIN_KEY) console.log('ADMIN_KEY not set: Connect and Refresh only work from this machine');
+
+boardService.resume().catch(err => {
+    boardService.failConnection(err);
+});
 
 //starts listening on port specified
 app.listen(PORT, () => {

src/tokenStore.js

@@ -0,0 +1,37 @@
+const fs = require('fs');
+const path = require('path');
+
+// keeps the Zoho tokens on disk so a restart doesn't need a new sign-in
+function createTokenStore(filePath) {
+    function load() {
+        try {
+            const saved = JSON.parse(fs.readFileSync(filePath, 'utf8'));
+            return saved && saved.refreshToken ? saved : null;
+        } catch (err) {
+            if (err.code !== 'ENOENT') console.error('Could not read saved token:', err.message);
+            return null;
+        }
+    }
+
+    function save(token) {
+        fs.mkdirSync(path.dirname(filePath), { recursive: true });
+        // write then rename, so a crash mid-write can't leave a half-written file behind
+        const tmp = filePath + '.tmp';
+        fs.writeFileSync(tmp, JSON.stringify({ ...token, savedAt: Date.now() }, null, 2), { mode: 0o600 });
+        fs.renameSync(tmp, filePath);
+    }
+
+    function clear() {
+        try {
+            fs.unlinkSync(filePath);
+        } catch (err) {
+            if (err.code !== 'ENOENT') console.error('Could not remove saved token:', err.message);
+        }
+    }
+
+    return { load, save, clear, filePath };
+}
+
+module.exports = {
+    createTokenStore
+};